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BioResource Assistant Newcastle GB Job at Newcastle University


We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.


Salary: £25,941- £27,511 per annum


Closing Date: 7 January 2021

The Role


We are seeking to appoint a BioResources Assistant to play a key role in Newcastle’s delivery of the NIHR BioResource, a national project that recruits people who are interested in taking part in research. The NIHR BioResource now has more than 150,000 consented volunteers, from the general population and patients with common and rare diseases, who are willing to be recalled according to their genotype and/or phenotype and to participate in academic and industry-led experimental medicine and clinical research studies.


Reporting to the NIHR BioResource Coordinator, you will be a key member of the NIHR Newcastle BioResources team, supporting the delivery of two national BioResources in common diseases - Immune Mediated Inflammatory Diseases and Non-Alcoholic Fatty Liver Disease.   


You will support the day-to-day operation of the delivery of NIHR BioResource projects in Newcastle, working as part of the BioResource team. Key to the role is effective liaison across the partner organisations and effective management of financial and administrative tasks. You will support the Coordinator to oversee the appropriate collection of tissue for medical research, to enable these collections to be used as a valuable biological resource. You will support facilitation and oversight of sample collection, ensuring relevant data collection, sample storage and processing requirements are adhered to and good governance is followed.  You will take the lead in providing support to the BioResource Coordinator and requires initiative and a high level of personal responsibility, ensuring all documentation, communication and administration is executed in line with the requirements of the project and its partners.  Please outline the main purpose of the role and the unique selling points that would attract candidates to this role.


You must be a highly organised individual with experience of working in a research environment, excellent IT skills and be confident in working with a variety of roles including senior management, clinical and technical staff. You must have excellent communication skills and be able to demonstrate the ability to interact with a range of professional people in order to obtain data and information.


You will be educated to at least an HND level or equivalent and have significant experience in relational databases Access. Knowledge of the NHS and/or University research environment would be desirable but is not essential.


This is a full time fixed term post available until 31.03.22.


For any informal enquiries, please contact Dr Emma Raine, BioResource Coordinator –   


Key Accountabilities


  • Takes the lead in providing support to the BioResource Coordinator and requires initiative and a high level of personal responsibility, ensuring all documentation, communication and administration is executed in line with the requirements of the project and its partners

  • Expected to make day to day decisions, often dealing with challenging and confidential issues across both Newcastle University, Newcastle Hospitals and other partners

  • Advises on management issues in the absence of the Coordinator and deputises as required

  • Deal with NIHR and BRC issues and the dissemination of these to stakeholders and the collection of urgent documentation to support reporting requirements

  • Communicates operational and research policy to staff and, with direction from the Coordinator, decides upon processes to ensure compliance

  • Decides on issues to be brought to the attention of the Coordinator and Chief Investigator for action or advice

  • Working to support the BioResources Coordinator, and local Principle Investigators as necessary, identifying potential volunteer and patient cohorts as needed for participation in NIHR BioResource studies in accordance with research ethical approval and Standard Operating Procedure, deputising for the Coordinator where necessary

  • With the Coordinator, implement systems necessary for safe and ethical collection of tissue samples to ensure full compliance with relevant legal and regulatory requirements

  • Co-ordinate the delivery of events and public engagement activities in line with the NIHR BioResource Strategy

  • Be the primary contact for any information requests regarding the NIHR BioResource

  • Facilitate and oversee sample collection, including leading of study set-up meetings where necessary, training, and management of site files and maintenance of BioResource records

  • Assist the BioResources Coordinator in activity relating to the NIHR Newcastle BioResource and provide an additional point of contact in relation to delivery in terms of internal and external collaborators and stakeholders

  • Collate financial, administrative and participant information relating to the project and assist the Coordinator in preparation of annual reports to the NIHR

  • Maintain records/reports to meet both internal and external regulatory requirements including helping to maintain and implement sample tracking solutions using the Achiever system

  • Liaise with BRC communications team to maintain the NIHR BioResource project website. Co-ordinate the activities of any 3rd party suppliers (e.g. photographers)

  • Participate with the BioResources Coordinator in attending meetings across the UK, as required, to contribute to the development and delivery of Newcastle’s approach to managing the NIHR BioResource in line with organisational strategy, deputising for the Coordinator where necessary. Assist the Coordinator in meeting project milestones that are set at these National meetings

  • Assist the Coordinator in providing specialist advice, training and supervision of NIHR BioResource users including project students and research staff

  • Contribute to the co-ordination of the Newcastle NIHR BioResource project and its partners and any other duties within the wider NIHR Biomedical Research Centre and in the general nature of the grade which may be required to provide a coordinated and efficient service


The Person (Essential)

Knowledge, Skills and Experience


  • Relevant project or people management experience in a research, scientific, project management, pharmaceutical or medical environment

  • Experience of working with a variety of roles including senior management and technical staff

  • Excellent problem solving abilities

  • Proven ability to delegate tasks, work independently and within multidisciplinary research teams

  • Proven ability to meet project deadlines and work under pressure

  • Good working knowledge of database and other IT packages

  • Excellent record keeping skills and an ability to write coherent and concise reports

  • Good administrative and organisational skills

  • Excellent interpersonal, communication and networking skills

  • Recognition of the importance of maintaining confidentiality and acting professionally

  • Able to work with clinical, academic and management colleagues at several levels

  • Experience of working in a research environment

  • Acting as part of a team providing effective support to senior staff

  • Experience of working independently on projects and delegating tasks

  • Knowledge and understanding of regulatory issues, specifically with regard to the Human Tissue Act or medical ethics (Desirable)

  • Experience of working to, or developing Standard Operating Procedures or other study related controlled documents (protocols, forms, experimental procedures) (Desirable)

  • Experience in human tissue handling (Desirable)

  • Good presentation skills (Desirable)

  • Practical experience in sample handling (Desirable)

  • Laboratory experience in a research or clinical environment (Desirable)

  • Knowledge of University structures/policies (Research/HR/Finance/IT) (De sirable)

  • Experience of working in the NHS, industry, and/or a Higher Education Institution, with an understanding of research delivery (Desirable)


Attributes and Behaviour


  • Manages time and resources by prioritising and organising effectively

  • Sets own priorities in conjunction with team objectives

  • Works collaboratively with others, plays a positive role in teams and establishes and grows relationships across the organisation where different skills, expertise and opinions are valued

  • Shares relevant and useful information

  • Willing to help others and share workloads

  • Gathers a broad range of relevant information from internal and external sources making this information widely available

  • Has an eye for detail, spotting errors and ensuring accurate information

  • Uses clear, concise and accurate communication, tailoring the approach accordingly and encouraging a two way communication process

  • Chooses communication tools appropriately e.g. selective use of e-mails and other channels of communication




  • Relevant graduate/postgraduate qualification or equivalent experience


Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.


Requisition ID: 5406

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ID: 26866171 - Save Job
Category: Jobs : HR Jobs
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Newcastle University


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